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Title: Office Management/Staff Officer (28-14)
Location(s): Position Available in Virginia
Security Clearance: TS/SCI with appropriate agency Polygraph
Requirements: Immediate Opening
Level: All Levels
Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. Provides general or specialized administrative support to NGA offices and programs. They develop pertinent information and provide to the Government POC for communication to varied audiences (e.g. NGA, DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) by extracting and organizing information for briefings, read-ahead and other materials and/or recording and publishing Meeting Minutes with particular attention to detail and quality. May provide other administrative duties listed (scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; prepares and distributes briefing and read-ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves), but would be less than 40% of their time. experience in taking instructions, meeting deadlines, and completing assignments or actions in accordance with established administrative processes and procedures. General office administrative process, procedure, and PC software knowledge. Comprehensive understanding of Microsoft Office Applications. Basic understanding of Intelligence Community (IC) and Department of Defense desired.
Required Skills by Level:
Shall have a Graduate Degree or equivalent experience in the related field. Shall have a minimum 15 years experience in the Office Management/Staff Officer field. Shall have demonstrated experience developing and implementing processes for effective program management to address changing program requirements in the IC, NGA, DoD or Federal government. Shall have demonstrated experience working with executive-level clients in IC, NGA, DoD or Federal government. Shall have demonstrated experience in proofreading, technical writing and editing for grammar. Shall have demonstrated experience utilizing MS Office Suite (MS Word, Excel, PowerPoint, Outlook,). ? (U) Shall have demonstrated organizational skills, attention to detail and effective time management experience to develop and implement processes for effective program management to address changing program requirements.
Demonstrated experience coordinating actions with the Executive Secretariat in Officer in the IC, NGA, DoD or Federal government. Demonstrated experience supervising and leading organizations; developing recommendations for process improvement and implementation.
Demonstrated experience in leveraging a range of data sources for an understanding of the various awards programs. Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, publications, graphics, and maintaining hard/soft copy files. Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining Intelink web sites.
Demonstrated experience with building complex formulas within Excel to extract data from large spreadsheets. Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels. Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present geospatial data metrics.
Shall have a Bachelor’s Degree or equivalent experience in the related field. Minimum 7 years of experience in the Office Management/Staff Officer field. Shall have demonstrated experience with administrative support, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports; assist in the review and update of standard operating procedures (SOPs). Shall have demonstrated experience working with executive-level clients in IC, NGA, DoD or Federal government. Shall have demonstrated experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook).
Demonstrated ability to work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines by tracking variety of actions to on-time completion. Demonstrated problem solving and innovation skills; work without direct supervision and possess excellent interpersonal and customer service skills. Demonstrated experience utilizing the Defense Travel System (DTS); Mission Execution Tracker (MET) to track and schedule travel. Demonstrated experience utilizing PeopleSoft.
Education: Associate’s Degree or equivalent experience within related field; Years of Experience: 3-6
Education: High School diploma or equivalent experience within related field; Years of Experience: <3