Conference Facilities Coordinator

Arlington, VA posted on December 10

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Job Description:

Strategic Analysis is seeking a Conference Facilities Coordinator to be responsible for scheduling and coordinating daily operations with a focus on professionalism and exemplary customer service. It is of paramount importance to exceed our client expectations with attention to detail. The conference center encompasses several large meeting rooms with breakout spaces, with capacities of up to 200 people. In addition to working well in a dynamic, fast-paced team environment, as a successful candidate, you will incorporate the following:

Job Requirements

• Proficiency with Microsoft Office Suite
• Excellent written and communication skills
• Top Secret/SCI eligible
• Bachelor’s degree in related field or equivalent combination of education and experience preferred
• 6+ years of hospitality, conference facility, and/or meeting planning experience
• Experience in using Ungerboeck System International event management software (EBMS/USI).

Preferred but not required:
• Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP)
• Classified conference facility experience

As a Conference Facilities Coordinator you will organize all details and logistics for small, medium, or large government events. You will ensure facility specifications are met and facility rules with regard to classified meetings. You will troubleshoot and resolve audiovisual (A/V) issues as they arise, receive some guidance from senior staff and/or client. You must be able to perform most work with little assistance/guidance. The ideal candidate will:
• Work well under pressure, determine priorities and produce results
• Demonstrate good public presence and the ability to interact with many types of people at different levels
• Support fellow conference center staff members
• Coordinate multiple meetings simultaneously
• Meet/speak with clients to determine meeting specifications and conduct site visits
• Be responsible for accuracy of USI facility calendar
• Confirm all event details prior to the event date
• Coordinate with vendors to ensure specifications and requirements are met (caterers, HVAC, loading dock access, A/V, security, etc.)
• Set up and tear down conference tables/chairs
• Maintain excellent A/V skills required for troubleshooting, coordination capabilities and setup
• Be knowledgeable in security matters for all classified meetings, ensuring security procedures are followed
• Monitor visitor access as necessary
• Compose/prepare correspondence
• Use EBMS/USI software for scheduling all meeting details
• Work involves physical exertion and/or physical strain, including performing cleaning tasks, stooping, pushing, carrying and lifting. Employee must be capable of performing any and all of the listed duties individually or independently which may vary based upon the meeting. Meeting support requires extended hours, and standing for long periods to time. Hours during meeting support often exceeds 10 hours per day. May be necessary to ship/handle boxes in excess of 30 pounds. Setting up tables and chairs is required.




  • Medical & Prescription Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account Program
  • Health Savings Account
  • 401K
  • Long & Short Term Disability
  • Life Insurance
  • Gold's Gym Corporate Membership
  • Sick Leave
  • Annual Leave
  • Paid Holidays
  • Tuition Reimbursement